Accurate medical records translation services worldwide

Your health information must be precise, consistent, and immediately usable by healthcare teams. Our medical translators specialize across disciplines—internal medicine, pediatrics, oncology, cardiology, and pharmacy—so terminology is correct and contextually accurate. We apply clinical glossaries, ICD/SNOMED conventions, and style guides to ensure clinicians and insurers can trust every line.

With the KoT Intuit AI+Human platform, we reduce costs by up to 50% while enhancing accuracy. AI accelerates the initial pass and terminology checks; experienced medical linguists then refine, verify units and ranges, and contextualize findings for the target language. The result is a cost‑effective translation with clinical clarity and 99.9% accuracy.

We preserve identical layouts—including tables, lab values, reference ranges, headings, and footnotes—so reviewing physicians quickly locate critical data. Our DTP specialists handle complex formatting, from multi‑page hospital summaries to EMR exports and scanned forms. This layout fidelity improves readability and reduces administrative back‑and‑forth.

Translations are accepted globally for appointments, second opinions, international medical travel, employer health plans, and university health documentation. In the U.S., certified translations are commonly requested for USCIS submissions and many institutions; internationally, hospitals and insurers often require a certificate of accuracy for records. We support both scenarios seamlessly.

Kings of Translation is an ATA member with BBB A+ accreditation, and we maintain a 98% customer return rate through responsive, personalized service. You’ll work with a dedicated project manager who understands the sensitivities of medical information and keeps your timeline on track.

Security and confidentiality come first. We operate with HIPAA‑aligned processes, NDAs for all linguists, and encrypted file transfer/storage. Access is limited on a need‑to‑know basis, and we can remove files upon request. Whether you’re submitting to a hospital, insurer, or government agency, your data is handled with care.

Our workflow is streamlined: submit files for a quick quote, we assign the best medical translator and proofreader, then deliver the translation in your preferred format (PDF and editable DOCX). For scanned records, our OCR plus DTP team rebuilds complex tables and charts to mirror the original. Expect fast turnarounds—often 24–48 hours—with same‑day options for short documents.

Quality assurance is built‑in. A second linguist reviews terminology, numbers, dosage forms, and units. We maintain a terminology memory for consistency across multiple records or family submissions. If your institution has formatting or naming preferences, we implement them to ensure seamless integration into your workflow.

Pricing is straightforward and competitive: from $0.06 per word for standard translations. When a certificate of accuracy is required (e.g., for USCIS or specific hospitals/insurers), certified translations are $32.90 per page. Notarization is available upon request if your authority requires it. You benefit from KoT Intuit’s AI+Human approach, which reduces costs while preserving expert oversight.

Deliverables include a professionally formatted translation, optional certification letter, and secure digital delivery; hard copies can be shipped upon request. Need support at any hour? Our 24/7 team answers promptly and keeps you informed at every step.

People translate medical records when moving from one country to another, enrolling dependents in school, or arranging insurance coverage abroad. Common documents include immunization records, clinical summaries, prescriptions, imaging reports, pathology results, operative notes, and insurer explanations of benefits. Our translations are globally recognized for healthcare, academic, legal, and administrative use.

In the United States, authorities like USCIS often request certified translations for vaccination records and other health documents to support immigration applications. We provide certified translations with a signed certificate of accuracy and maintain formatting that aligns with agency expectations. Internationally, our work is accepted by hospitals, clinics, embassies, universities, and insurers across regions.

Healthcare providers and employer health plans appreciate our consistency across multi‑document files and family submissions. If your clinic distributes patient‑facing materials, we can also help with multilingual education and onboarding—see our brochure translation for outreach materials and our handbook translation for patient handbooks and policy guides.

Kings of Translation combines global reach with attentive customer care. You’ll get a single point of contact, clear pricing, and proactive updates. Our 98% return rate reflects how we prioritize practical solutions, not just literal translations—so clinicians and administrators can act on the information immediately.