Professional email translation services for teams

Every email matters—especially when it’s the first touch with a new lead, a support ticket that requires empathy, or an internal update that must be understood at a glance. Our email translation services combine native‑level linguists with subject‑matter experts to capture tone, intent, and brand guidelines. Marketing, legal, HR, technical, and customer support messages read naturally, so recipients respond faster and with confidence.

With the KoT Intuit AI+Human platform, you can reduce costs by up to 50% and accelerate delivery without compromising accuracy. Our adaptive translation memory and glossary management keep terminology consistent across campaigns, departments, and markets, strengthening brand trust and improving ROI. For recurring email series, we lock in style and phrasing, ensuring each new send aligns perfectly with prior communications.

We translate across 120+ languages and localize for regional nuances—Spanish (US/LatAm), French (EU/Canada), Chinese (Simplified/Traditional), Arabic, German, Portuguese, Japanese, and more. Beyond words, we preserve structure: subject lines, bullet lists, signatures, hyperlinks, and HTML formatting, so your emails arrive clean and ready to send from your platform.

Individuals also benefit: university correspondence, scholarship inquiries, job applications, and personal communications gain clarity and professionalism. If a court, university, or institution requests formal proof, we can provide a certified translation option; otherwise, standard email translation is the most cost‑effective choice. Kings of Translation is a global agency with translations recognized worldwide, and we’re known for patient, attentive support with a 98% customer return rate.

Pricing is transparent: standard email translation from $0.06 per word. For certified requests in the US, the rate is $32.90 per page. You’ll receive a clear quote before we start, so you can plan timelines and budgets with certainty.

We maintain the original layout and reading flow—subject, greetings, paragraphs, bullet points, and sign‑offs—so your messages need no redesign. For HTML emails, we keep styles and inline formatting intact. If you export conversation threads (EML, MSG, PDF), we preserve chronology and context, ensuring replies and quoted text remain clear for recipients.

Our workflow combines KoT Intuit AI+Human technology with expert translators. Step 1: submit your email text, HTML, or export and specify target languages. Step 2: a specialist translator with relevant domain knowledge translates and adapts tone. Step 3: a second linguist reviews for accuracy and clarity. Step 4: final QA ensures terminology, links, and formatting are correct—ready to paste into your email client or marketing platform.

We support attachments too—PDF brochures, DOCX letters, spreadsheets, or images—so the entire communication package is consistent. Need same‑day service? Short emails often turn around within hours; larger threads typically complete within 24–48 hours. Priority delivery is available on request for urgent situations.

With robust terminology management and style guides, we secure brand consistency across departments and regions. Our linguists are vetted by industry, and project managers are available 24/7. Standard pricing starts from $0.06 per word. Where certification is required (e.g., for submissions to institutions), we provide a certified translation at $32.90 per page in the US.

Kings of Translation adheres to strict quality assurance and confidentiality practices. We can sign NDAs and use secure file channels on request. As a global agency and ATA member with a BBB A+ rating, we deliver dependable, audit‑ready documentation for teams that demand precision, consistency, and speed.

Cross‑border communication often moves fast—product updates, compliance notices, supplier coordination, and academic or personal correspondence. Our translations are recognized worldwide for business, legal, academic, and community use. When an authority or institution asks for formal proof, we can deliver certified translations accepted by USCIS and other organizations; otherwise, standard email translation keeps costs and timelines lean.

Data protection is built into our workflow. Your content stays confidential, with optional NDAs, secure portals, and limited access permissions for project teams. We keep version history and bilingual files on request, so you can audit terminology decisions or collaborate with in‑house reviewers. This is particularly helpful for regulated industries and sensitive communications.

Kings of Translation pairs experienced project managers with niche translators: legal for regulatory letters, HR for policy updates, marketing for campaign emails, and technical for product or support threads. This subject‑matter alignment ensures that terminology is precise and tone fits the audience. Our KoT Intuit platform continuously learns preferred phrasing, delivering consistency across weekly updates and seasonal campaigns.

Whether your recipients are in the United States, the EU, Asia‑Pacific, or the Middle East, we localize for regional expectations—date and number formats, politeness levels, and cultural nuances—so your emails feel native, not translated. When people move from one country to another or coordinate across subsidiaries globally, this attention to detail helps messages land as intended the first time.

Ready to move faster? Order online, upload your messages, and receive a clear quote. You’ll get polished translations that preserve layout and tone—delivered on time, within budget, and aligned with your goals.