Expert handbook translation with identical layout

Employee handbooks do more than share policies—they establish culture, set expectations, and protect your organisation. Our linguists specialise in HR terminology, aligning translations with your tone of voice and jurisdiction-specific terminology, so content remains clear and compliant for each audience.

We preserve the original formatting of your handbook, from custom typography and tables to numbered policies, infographics, and multi-column layouts. Whether your source files are Word, PowerPoint, InDesign, or PDF, our in-house DTP team reproduces the design precisely, ensuring your brand stays consistent across languages.

Terminology accuracy is crucial. We build client-approved glossaries and translation memories so recurring policies and procedures are consistently rendered across updated editions. This also reduces costs and speeds up future updates, making multilingual maintenance efficient and predictable.

Kings of Translation is a global agency with a 98% customer return rate. When certification is required for tender submissions or regulatory audits, we provide certified translations accepted by British authorities and recognised worldwide. You receive reliable, audit-ready documents that meet internal and external compliance requirements.

Enjoy a smooth, customer-first experience. Your project manager coordinates linguists, DTP specialists, and QA reviewers to deliver polished handbooks on time—so HR teams can focus on onboarding, training, and operational excellence.

Pricing is transparent and competitive: standard handbook translation from £0.05 per word (and from $0.06 per word globally), with rush options available. Certified translations, when required, are available from £29.90 per page. Most short or medium handbooks can be delivered within 24–48 hours; larger projects are scheduled in phases to meet rollout dates.

Our process: scoping and file assessment → terminology and style alignment → expert translation → bilingual editing → in-house DTP and formatting → final QA and delivery. We support Word, PowerPoint, InDesign, Illustrator, and PDF, ensuring identical layout preservation across every language version.

Quality is built-in. We employ native linguists with HR and compliance experience, maintain client glossaries, and use translation memory for consistency. A dedicated reviewer conducts a bilingual check and a separate QA specialist validates pagination, headings, cross-references, and numbering—particularly important for policy citations and safety procedures.

Your brand matters. We match tone for executive forewords, HR policy sections, and code-of-conduct content. Visual elements—icons, callouts, and captioned figures—are localised or adapted as needed, so employees across regions experience the same clarity and professionalism.

Security is standard: GDPR-compliant workflows, NDAs on request, and encrypted file handling. Kings of Translation is an ATA member with BBB A+ standards of service. Deliverables ship on-time with version control, making updates and reprints simple and predictable.

Handbooks often contain complex formatting—policy matrices, compliance tables, numbered subsections, and safety diagrams. Our DTP specialists rebuild these precisely in the target language, adjusting line breaks, hyphenation, and spacing so multi-page flows and cross-references stay intact. The result reads naturally and looks like it was created in that language from day one.

Planning a multi-language rollout? We coordinate parallel production across 120+ languages and deliver assets ready for print or digital publication. Get editable source files, press-ready PDFs, and web-optimised versions for intranet or LMS upload, complete with accessible tags where requested.

Ongoing updates are easy. We reuse approved terminology and layout masters to implement policy changes without reflow surprises. Your project manager organises versioning, so regional editions retain the same structure while accommodating locale-specific labour or safety guidelines.

Whether you are expanding into new markets or aligning cross-border teams, our translations are globally recognised. When certification is needed for procurement or audits, we provide documents accepted worldwide by institutions and British authorities, supporting seamless compliance across borders.

Kings of Translation keeps the process simple and responsive. With a 98% client return rate and dedicated support, we offer a reliable, people-first service that protects your brand and keeps employees informed—no matter the language.